Code of Ethics & Conflict of Interest Policy – Board of Directors

Code of Ethics & Conflict of Interest Policy - Board of Directors

Big Brothers of Greater Vancouver, Big Brothers of Greater Vancouver foundation, and Renew Crew Foundation’s reputation relies upon the high degree of integrity, and dependability of their Board of Director Members This policy establishes a standard of conduct to ensure that Board Members act in the best interests of the organization and its stakeholders and, in pursuing this goal, maintain standards relating to ethical conduct and conflict of interest.

A conflict of interest refers to a perceived, potential or actual conflict of interest between the unbiased exercise of judgment on behalf of the Agency and a perceived, potential or actual benefit accruing to an individual, corporation, partnership or other business enterprise or nonprofit organization of which the Director or staff member or an immediate family member is an officer, director, partner or substantial shareholder. It is the responsibility of the conflicted party to declare the conflict or possibility of a perceived conflict.

A code of ethics provides guidelines for ethical relationships, behaviours and decision-making to follow for honest and professional service delivery.

Application This policy applies to all Board Members of Big Brothers of Greater Vancouver, Renew Crew Foundation, and Big Brothers of Greater Vancouver Foundation. All three of these entities will be referred to as Big Brothers of Greater Vancouver (BBGV) throughout this document.

Code of Ethics Big Brothers of Greater Vancouver’s (BBGV) code of ethics sets out the expectation that all Board Members will adhere to the highest ethical standards in their professional and personal conduct.

  • To regard the welfare of the individuals, and the community we serve, as our primary professional duty.
  • To hold ourselves personally responsible for our professional conduct.
  • To maintain an objective, non-possessive, non-judgmental professional relationship with those served at all times.
  • To work for social change required to promote the well-being of all citizens and to participate with colleagues and others working for social action designed to effect change consistent with the values and goals of our work.
  • To take steps to protect the community from individuals or groups purporting to offer or provide human services, but whose services are incompatible with the well-being of those to whom the services are offered.
  • To adhere to the confidentiality of all records, material, and knowledge concerning the persons we serve and to use, in a responsible manner, the information obtained in the course of professional relationships.
  • To work cooperatively with other persons having respect for their areas of competence.
  • To not discriminate on the basis of disability, race, colour, religion, gender or sexual orientation.
  • To make a commitment to assess our personal and vocational strengths and limitations, biases and effectiveness.
  • To take personal responsibility for continuing growth through further education or training regardless of level of authority.
  • To be totally committed to providing the highest quality of service through our professional efforts.

Unprofessional Conduct: The following behaviour shall be deemed unworthy and as a member guilty of any of these items will have committed a breach of ethics.
  • Without reasonable cause to withhold a service or to fail to give information about availability of service or neglect to render or complete a professional service after undertaking to do so.
  • To fail to respect the privacy and dignity of a client through divulging confidential information without consent, except when required by professional or legal obligations.
  • To violate the legal rights of others.
  • To treat a client with disrespect.
  • To abuse a position of authority or a professional relationship to the detriment of persons served or of colleagues.
  • To generally conduct ourselves in a manner inconsistent with or in violation of the role of a Board Member.

  • All Board members must read, understand and adhere to the above Code of Ethics.
  • No Board Member, or Member of their immediate family, shall enter into a business arrangement with BBGV in which they are interested directly or indirectly without:
    • Declaring any interest therein to the full Board, preferably in writing.
    • Refraining from voting thereon.
  • Any Board Member having a real, potential or perceived conflict of interest shall declare the details of that conflict before discussion of the question and absent themselves from the portion of the meeting during which discussion or voting affected by that conflict takes place. Such conflicts of interest include but are not limited to:
    • Any question affecting a private corporation of which the Board Member or Member of their immediate family is a shareholder or a public corporation in which they or a Member of their immediate family holds more than five percent of the number of voting securities issued;
    • Any question affecting a partnership, firm or company of which they are a Member or employee;
    • Any question affecting an organization of which they are a Board Member;
    • Any question in which the Board Member or Member of their immediate family has a direct/indirect financial interest;
    • Any other matter in which the Board Member’s ability to act in the best interest of the organization may be or appear to be compromised by an outside interest.
  • A Board Member who abstains from participation due to a conflict of interest is still included in determining quorum.
  • If a Board Member discloses an interest in a material contract or transaction that receives independent ratification by the Board, then BBGV may enter into that arrangement.
  • No Board Member shall be employed by BBGV. Should a Board Member become so employed, that Board Member shall be obligated to immediately resign from the Board of BBGV. This prohibition does not apply to any Board Member who serves as an unpaid officer of BBGV.
  • BBGV has a No Compensation policy. To avoid even the perception of a conflict of interest, no compensation other than out of pocket costs will be paid to Board Members or their immediate families. Out of pockets costs must be submitted in writing for approval.
  • The majority of Board members are not related personally in a way that compromises their judgment in actuality or in the perception of the community.
  • Board members in executive positions, or with signing authority, are not related personally in a way that compromises their judgment in actuality or in the perception of the community.
  • Board members are not related to staff in any way that compromises their judgment in actuality or in the perception of the community.
Code of Ethics and Conflict of Interest- Board of Directors: Declaration(Required)
Director Of:(Required)
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